Project Coördinator

Booker of Fascination
Vacature tekst 

Join us on our voyage
At The Fireflies, we’re looking for a Booker of Fascination to join our team of ‘Guiding Lights’.

We are in search of someone who brings clients, artists, and the world of entertainment together. Someone who thrives at the heart of the action and helps us bring our ‘Journeys of Fascination’ to life. If you love being at the centre of it all, balancing creativity, commerce, production and coordination, this might just be your perfect match!

Who are The Fireflies?

We are specialists in creating surprising line-ups and programming for (mainly) corporate events. We create conceptual worlds, develop lineups, take care of bookings, produce entertainment and are our clients Guiding Lights during pre-production and showtime.

Our clients are corporates, venues and event agencies from the Netherlands and beyond. Their request? ‘Unleash your creativity and expertise and create a Journey of Fascination for our guests’!

What will you do?

Account management
You understand a creative briefing, which you deep dive into together with a creative. The creative will work on the creative proposal, which you then translate into structure.

When a new request comes in, you are on the forefront to connect with the client, to understand not just what they want, but why. You read between the lines, uncovering the question behind the question. This way you help our creative team design a programme that truly resonates.

You:

• know how to identify the needs of (potential) clients. By asking the right questions, you uncover their true goals and help translate them into creative and feasible possibilities.

• manage client inquiries and act as their main point of contact throughout the sales process, from receiving the briefing to follow-ups and proposals.

• Together with our Creative team, you build entertainment proposals that surprise and inspire, while keeping the concept aligned with client goals and feasibility.

• take ownership of translating the creative concept into a clear and structured financial proposal. You ensure that both the cost side and the pricing are accurate, keeping a close eye on margins to guarantee profitability for each project.

• manage client contracts and invoice scheduling

• attend (larger) productions as part of building strong, long-term relationships with clients, gaining valuable insight into our services and translating those learnings into future projects.
  
  

Bookings & Artist Relations

You are the first point of contact for artists and suppliers when a new request comes in. You initiate contact, check availability and negotiate fees and conditions. You also align essential production aspects in the early stages so the process runs smoothly before our Producers take over. Thanks to your organisational talent and attention to detail, you lay the groundwork for successful delivery.

You:

• Are the main contact for artists from the moment a request comes in.

• Contact artists, discuss availability, negotiate fees and confirm bookings.

• Secure options for specific acts, performers, props and any other items named in the creative proposal to guarantee availability of promised elements.

• Confirm suppliers and artists with a Purchase Order (PO) and manage these confirmations in our management software, up to handover to the Producer.

• Actively maintain and grow our network of artists and recommend new contacts where relevant.

• Maintain and develop our database of talent and acts

Production
Once the deal is signed, you initiate the pre-production phase. This is where your careful preparation pays off. Before the project lands with the producer, you ensure they receive what we like to call a “cadeautje-in-de-inbox” - a perfectly prepared package of all the information, bookings, and details needed for a seamless handover.

• When time allows it, you support our producers to ensure that performers receive timely briefings, riders and necessary information before the show.

Who are you? 

• A proactive and structured organiser who enjoys being the backbone of a creative process.

• Has previous experience in artist bookings in the Netherlands, supplier negotiation and event production.

• Commercially minded and able to think in margins: you help keep projects profitable while preserving creative quality.

• Excellent communicator - with artists, suppliers, clients and internal teams.

• Comfortable working with production documentation, POs and budget sheets; experience with internal quote systems (e.g. GRIPP) is a plus.

• Flexible and solution-oriented under time pressure.

• Fluent in Dutch and English

Experience the perks of working with us

GROWTH AND SELF-DEVELOPMENT

We believe that the personal and professional growth of our team members is a key element to our business achievements, our fulfillment, and our daily happiness. We are a learning organization, which we facilitate via your Personal Development Plan and matching development budget, The Plugged Academy platform or via the recurring Masterclasses of industry professionals.

27 Free DAYS

Each year you get 27 vacation days on a full-time basis including the Monday and Tuesday of Carnival. You get these days on top of the regular Dutch holidays

THERE IS A THING LIKE FREE LUNCH

We’ll facilitate a daily lunch, based on the preferences of the team. Our lunches include an occasional battle between the carblovers, the salad enthusiasts and tosti-fanatics, and we won’t shy away from a DJ behind the decks now and then.

DESIGN YOUR PENSION

We believe in letting our employees decide for themselves how they shape and secure their individual future. This is why we facilitate the use of a platform called Bright Pension, which gives you the freedom to decide for yourself how to build up your pension.

INSPIRING OFFICE IN BREDA

We hold office in a beautiful old church, located in the heart of Breda city at a walking distance from the Central Station. We see our office as a creative hotspot, combined with working conditions that enable our success.

MEANINGFUL MEMORIES AT OUR CORE

We believe in the Power of Human Emotions. The greatest gift in life is our ability to impact the way other people feel. And we've made it our mission to touch people's souls by creating meaningful memories. For our clients, amongst each other, or by donating to 'Stichting Jarige Job' for every one of our team member's birthdays, our common goal is to create memories that stick, that move, that resonate. And we do this, together.

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